Organizing physical files is a must in any office, regardless of size. It helps to avoid the accumulation of papers, facilitating access to information and providing security against misplacements and losses that can harm business routines.
As companies grow , the flow of paper documents increases, which in turn need to be organized and stored in the best possible way, to ensure that all strategic and important data about your business is easily accessible, both for internal queries and for possible tax commitments.
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Despite all the technology involved in document scanning, there are companies that prefer to store certain files physically. However, you need to be careful: there is no point in storing documents in a disorganized manner. You need to have an organization routine and a plan so that the files remain easily accessible whenever necessary.
Arquivar has almost three decades of experience and knowledge in document management, with methodologies and solutions suited to the reality of any company, whether small, medium or large. If this organization is not possible to be carried out internally, our professionals are available to offer the best solutions for your organization's “problem”. Call 4003-8975 or contact us via online chat or WhatsApp.
Below we describe some “ do it yourself ” tips that can start the process of organizing physical files in any company profile. Enjoy reading!
Why organize physical files?
There's nothing worse than arriving at the office in the morning and facing a desk full of documents piled up. Or, even needing to consult a document urgently and spending hours looking for documents that aren't where they should be.
The truth is that the more organized a company is, the more productive its routine becomes, since it is no longer necessary to spend a lot of effort searching for documents. In addition, this well-organized process also prevents possible file losses, which could affect the day-to-day running of the business.