The document is created based on the Purchase Order

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Purpose There is no need to explain why it is necessary to record the arrival of goods, their quantity, prices and total amount. These are the basics of any accounting. It is important to understand why the document is created based on the Purchase Order. After all, it would seem much easier to do this based on the Invoice, especially since all items, quantities and prices are already displayed there. But if you create a Goods Receipt based on an invoice, you will not be able to analyze: Have all items shown in the Purchase Order actually been received? Do the quantities of the goods correspond to your needs as reflected in the Purchase Order? The supplier may not offer you the entire list you need, or may have less of some goods than you need.

During the negotiations, you may have agreed to list of lebanon whatsapp phone numbers this, the invoice was received and paid. But how do you know if you have purchased everything and can satisfy the needs of your customers, or if you need to continue searching for suppliers and make additional purchases, if possible? When comparing the Goods Receipt with the Supplier Order, the answers to these questions become obvious. And you can make a decision about finding other suppliers, agreeing on an updated Customer Order without the items that have not arrived, changing the delivery dates to the customer, etc. In addition, the Supplier Invoice may not have a table section with a list of goods, quantity and price.

It may indicate, for example: "Advance payment for order No. ..." and the total amount. Document form Despite the possibility of attaching a scan of an external document, the Goods Receipt has an internal simplified printed form for use within the company. This printed form reflects the basic information on incoming items, their price and quantity. Example When the Supplier ships goods to our warehouse, a warehouse worker or Purchasing Specialist generates a Goods Receipt document in the accounting system. Article Name Price Unit of measurement Quantity M-B Light bulb model B 35 pcs. 1000 13. Assembly of goods Now you have all the products your customer ordered.