How to Audit Driver Logs in TelemaData

[mouakter13]

Auditing driver logs in a TelemaData platform is a critical process for ensuring compliance with Hours of Service (HOS) regulations (where applicable, or internal work-hour policies), promoting driver safety, and maintaining accurate records. Even though Bangladesh doesn't have a specific ELD mandate, the principles of auditing logs within TelemaData remain highly relevant for internal compliance, efficiency, and preparedness for future regulations.

Here’s a comprehensive guide on how to audit driver logs within a TelemaData-like platform:

I. Understanding the Data Sources for Auditing
Before diving into the audit process, it's essential to know where the log data comes from within TelemaData:

Telematics Device (ELD/AOBRD): This is the primary source. The device hardwired into the vehicle's engine (or plugged into the OBD-II port) automatically records:
Driving time (vehicle in motion).
Engine on/off status.
Vehicle speed and distance traveled.
GPS location (at regular intervals and duty status changes).
Malfunctions and diagnostic codes.
Driver Mobile Application: Drivers use this app (connected to the TelemaData platform) to:
Manually change duty status (Off-Duty, On-Duty Not Driving, Sleeper Berth, Personal Conveyance, Yard Move).
Complete and submit Driver Vehicle Inspection Reports (DVIRs).
Acknowledge and certify their daily logs.
Add annotations or notes to their logs.
Back-office Edits: Fleet managers or dispatchers might make edits to driver logs (e.g., to assign unassigned driving time). These edits should always be documented, annotated, and ideally, require driver approval.
Supporting Documents: While not directly in TelemaData, these are crucial for a comprehensive audit. Examples include:
Fuel receipts (matched with fuel card integration).
Toll receipts.
Bills of Lading (BOLs) or shipping manifests.
Dispatch records or trip manifests.
Maintenance records.
II. The Audit Process in TelemaData
A systematic approach ensures thoroughness and efficiency. Most TelemaData czech republic whatsapp data platforms will have dedicated "Compliance," "HOS," or "Driver Logs" modules for this purpose.

Step 1: Accessing Driver Logs

Navigate to the "Driver Logs" or "HOS" section within your TelemaData web portal.
Select the specific driver(s) and the date range you wish to audit (e.g., last 7 days, last 30 days, or a specific trip).
Step 2: Initial Scan for Red Flags/Automated Violations

Leverage Automated Auditing: TelemaData's system will typically run automated checks. Look for:
"Violation Summary" Report: This report is your first stop. It automatically flags potential violations against pre-configured rulesets (e.g., maximum driving hours, mandatory break times, daily limits, 7/8-day cumulative limits).
Unassigned Driving Time: This is critical. Check for any vehicle movements that are not linked to a logged-in driver. TelemaData should highlight these.
Form & Manner Errors: Minor issues like missing signatures, missing start/end locations, or incomplete DVIRs.
Edit History: Review any edits made to the driver's log by either the driver or the back office. Look for frequent edits, particularly those changing on-duty to off-duty time.